Purpose: which one should I choose?
When you start a Clearance Application, the first thing the NPCS asks is the purpose. Choose the one that matches why you need the clearance.
| Term | What it means | When to choose it |
|---|---|---|
| General | General-purpose clearance | Most job applications, and general requirements that don't ask for anything specific |
| SOSIA | Supervisory Office for Security and Investigation Agencies, the PNP office that regulates security agencies and security guards | Security guard licensing and security agency requirements |
| LTOPF | License To Own and Possess Firearms | Applying for or renewing a firearm license |
Not sure? Ask the office that requested it. If an employer or agency asked for a police clearance "for employment", General is normally what they mean. If they mention security guard licensing, it's SOSIA. Firearm licensing is LTOPF.
Is there a police clearance application form?
There's no paper form to download. The application form is your online NPCS profile plus the Clearance Application you fill in on pnpclearance.ph. Based on the PNP's official how-to guide, the profile asks for:
| Section | Fields |
|---|---|
| Name | Given name, middle name, surname, qualifier (Jr., III) |
| Personal | Sex, civil status, birth date, birth place, nationality |
| Checkboxes | PWD, First Time Job Seeker (RA 11261) |
| Address | House no./building/street, province, city/municipality, barangay |
| Contact | Email, mobile number, telephone (optional) |
| Other information | Physical description details, such as complexion |
Fill them in exactly as they appear on your valid ID: this is what gets printed on your clearance.
Profile fields explained
- Qualifier: a name suffix such as Jr., Sr. or III. Leave it blank if you don't have one.
- Complexion: a physical description field about your skin tone. Choose the option that best describes you. It's used for identification, not for any check.
- PWD: tick this if you are a person with disability.
- First Time Job Seeker (RA 11261): tick only if you qualify. It gives you one free clearance. See the first-time job seeker guide.
Terms you'll see on the Transactions page
- Reference #: your appointment reference number. Bring it to the station.
- PENDING: you haven't paid yet, or the payment hasn't been posted.
- Change Police Station / Appointment Date: lets you move your booking.
- Clearance Certification: a separate PNP option meant only for specific first-time applicants: Filipinos working or based abroad, bedridden applicants, petitioners applying for probation or bail, and deceased persons.
Frequently asked questions
I chose the wrong purpose. What should I do?
Check your Transactions page for an option to change the booking. If you've already paid, ask the police station on your appointment day before your clearance is printed.
What does HIT mean on the police clearance?
It means your name matched a record and needs manual verification. It doesn't mean you have a case. See the police clearance guide.