Independent guide, not affiliated with any government agency Last checked: 28 Sep 2026 We never ask for your personal data
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PSA Birth Certificate: How to Get a Copy Online or at a PSA Outlet

You need a PSA birth certificate for your passport, NBI clearance, school, work and marriage. Here's every official way to get a copy, what it costs and how long it takes, checked against the PSA's appointment system and its authorized online partner.

Written byPapelesPH Editorial TeamEdited byAnnatalia
Checked 4 Oct 20268 min read7 official sourcesHow we check
PapelesPH is an independent guide, not a government office. Requirements and fees can differ by office, so confirm with the issuing office. We never ask for your personal details.
Quick answer
₱155Walk-in, per copy
₱365Online, delivered
₱290PSA e-Certificate (PDF)
No expiryMany offices want ≤6 months

There are two official ways. Walk-in: book a free appointment on the PSA's CRS Appointment System, go to the PSA outlet you chose with a valid ID, and pay ₱155 per copy. Online: order through PSAHelpline.ph, the PSA's authorized online partner: ₱365 delivered to your address (next working day in Metro Manila, 3–8 working days in the provinces), ₱335 for store pickup, or ₱290 for a digitally signed PSA e-Certificate PDF. Online, you can order only for yourself, your child or your parents, and you must be 18 or older. A PSA birth certificate doesn't expire, but the DFA and embassies want a copy issued within the last 6 months.

What is a PSA birth certificate?

It's the copy of your birth record that the Philippine Statistics Authority (PSA) prints on its security paper (SECPA). When a baby is born, the birth is registered at the Local Civil Registry Office (LCRO) of the city or town where it happened, and the LCRO sends it to the PSA. The PSA copy is what offices mean when they ask for a "PSA" or "NSO" birth certificate. The NSO was renamed the PSA, so they're the same document.

  • Certificate of Live Birth ≠ PSA birth certificate. The Certificate of Live Birth from the hospital or LCRO is the form used to register the birth. Offices that ask for a "PSA copy" want the one on PSA security paper.
  • It has a QR code so offices can check it's genuine.

Your options at a glance

PSA birth certificate: what each option costs
Show as a table
MethodCost per copyNotes
Walk-in at a PSA CRS outlet₱155Per copy, cash, with a free online appointment
PSA e-Certificate (PDF)₱290Digitally signed PDF, ID and selfie check
Online, pick up at a store₱335National Book Store or Robinsons Department Store, within 30 days
Online, delivered to you₱365₱155 PSA fee + ₱160 service + ₱50 courier

Same prices for marriage and death certificates. CENOMAR is ₱210 walk-in or ₱420 delivered. Sources: PSAHelpline.ph fee schedule and order page; PSA CRS reminders.

Walk-in at a PSA outletOnline (PSAHelpline.ph)
Cost per copy₱155₱365 delivered · ₱335 store pickup · ₱290 e-Certificate
How you bookFree online appointment, requiredOrder any time on the website
PaymentCash at the outletGCash, Maya, Visa/Mastercard, 7-Eleven, Bayad, BancNet ATM, Dragonpay partners
Who can requestYou, or a representative with an authorization letter (see below)Only for yourself, your child or your parents, if you're 18+
When you get itOn the release date given at the outletMetro Manila: next working day after the PSA releases it. Provinces: 3–8 working days
Best forLowest cost, other relatives' documents, special casesSaving a trip, OFWs, people far from an outlet

Getting married? You'll also need a CENOMAR (₱210 walk-in, ₱420 online).

The ₱155 is the PSA's own document fee. Online, PSAHelpline adds a ₱160 service fee and ₱50 courier fee, for ₱365 in total.

How to get it at a PSA outlet (walk-in)

There are no walk-ins without an appointment. Booking is free, and the appointment slip is non-transferable. See how to book a PSA online appointment and the list of PSA outlets.

Getting a PSA birth certificate at a PSA outlet
  1. 1Book online (free)PSA CRS Appointment System, choose outlet, date and time
  2. 2Arrive earlyBring the appointment slip and a valid ID
  3. 3Fill in the formGet the application form and queue number
  4. 4Pay ₱155Per copy, at the window; keep the official receipt
  5. 5Claim itAt the releasing area on the release date

No appointment, no entry. A representative may request for at most 2 unrelated people. Sources: PSA CRS Appointment System; PSAHelpline.ph walk-in guide.

  1. Book on the PSA CRS Appointment System

    Choose the purpose, then the PSA Civil Registry System (CRS) outlet. Enter the name, email and mobile number of the person who will go in person, and verify the one-time PIN sent by email. Pick the document, then the date and time.

  2. Check your email for the appointment slip

    You can show it printed or on your phone.

  3. Arrive at least 30 minutes early

    Show your slip to the information marshal for validation.

  4. Get the application form and a queue ticket

    Fill in the form completely.

  5. Submit and pay at the window:

    the form, queue ticket, valid ID, and any authorization letter or SPA. Pay ₱155 per copy, then check your official receipt and change.

  6. Claim it at the releasing area

    on the release date and time. Bring the receipt and the same IDs and papers, and check that the certificate is correct before you leave.

Court decrees and legal instruments (for example annotations) are booked at the PSA East Avenue, Quezon City outlet only.

Don't pay for an appointment. The PSA appointment is free, but Facebook and Instagram are full of "PSA appointment assistance" sellers. Book it yourself. The PSA says to transact only with authorized PSA personnel.

What to bring

  • One valid ID that matches the name you booked with, for example your PhilID or ePhilID, passport, driver's license, UMID, PRC ID, postal ID, voter's ID, senior citizen or PWD ID, OWWA or OFW ID, or an NBI or police clearance. Barangay IDs or certifications with photo and signature, and school IDs of enrolled students aged 18+, are on the list too. See all valid IDs.
  • An authorization letter if you're getting someone else's certificate and you are not their parent, spouse, direct descendant, or legal guardian (for a minor). Bring the owner's ID or a copy too.

Representative rules: an authorized representative can request for at most 2 unrelated people and can't pass the authority to someone else. Minors can't book an appointment themselves.

How to order it online

PSAHelpline.ph is the PSA's authorized online partner (run by Pilipinas Teleserv, and the same company that powers the PSA's appointment system). It has handled PSA certificate orders since 2000, first as NSOHelpline.

  1. Go to psahelpline.ph and click Order Now

    Choose Birth, then how you want it: delivered (₱365), store pickup (₱335) or e-Certificate (₱290).

  2. Say whose certificate it is

    (you, your child or your parent) and enter the owner's name.

  3. Enter the birth details exactly as on the record:

    date and place of birth, the father's name and the mother's maiden name.

  4. Enter your own details as the requester

    , including the ID you'll show the courier. Your name and birthday must match that ID.

  5. Choose the purpose, your delivery address and the number of copies

    , and decide whether you or a representative will receive it.

  6. Review and pay

    You get a 10-digit reference number. Online payments (GCash, Maya, card, 7-Eleven) post right away; ATM payments can take 1–2 working days.

  7. Track your order

    at orders.psahelpline.ph/check-status with your reference number.

Rules for online orders:

  • You must be 18 or older, and you can order only for yourself, your child or your parents. For other relatives, go to a PSA outlet.
  • Show the courier a valid ID that matches your order. If you won't be home, assign a representative aged 18+ through the online Letter of Authorization (LOA) after paying. You'll upload your ID and take a live selfie first. The representative must be at your delivery address and show their own ID.
  • No rush option. The standard fee covers regular processing and delivery.
  • Cancellations aren't allowed once the order is processed and printed.
  • Married women using their maiden name can leave the married-name field blank and show an ID in their maiden name.

Store pickup and e-Certificate

  • Store pickup (₱335): you save ₱30 and pick it up within 30 days at a selected National Book Store or Robinsons Department Store branch.
  • PSA e-Certificate (₱290): a scanned PDF of the certificate, digitally signed (Adobe AATL) so anyone can check it hasn't been altered. You upload a government ID and take a live selfie before you can download it. Since PSA Memorandum Circular 2026-12 (16 July 2026), civil registrars and Philippine Foreign Service Posts may accept a printed e-Certificate after checking its QR code or verifying it at e-cert.psahelpline.ph.
  • Living abroad? The international option (₱365) covers processing and includes an e-Certificate. You book and pay for your own international courier to pick up the paper copy.
  • Need an apostille? PSA birth certificates for Apostille countries now get only an e-Apostille. See our DFA apostille guide.

How long does it take?

  • Online delivery: Metro Manila next working day after the PSA releases it; provinces 3–8 working days. If the record can't be pulled from the PSA's database right away, manual retrieval from the archives usually adds about 7 days.
  • Newborns: the PSA needs time to receive and digitize new records. Wait 2–4 months for births in Metro Manila, and at least 6 months for births in the provinces, counted from when the LCRO sent the record.
  • Walk-in: the outlet gives you a release date.

Does a PSA birth certificate expire?

No. A PSA birth certificate has no expiry date. But the DFA (for passports) and embassies want a copy issued within the last six months, and employers or schools may set their own limit. Order a fresh copy if yours is old.

Problems and fixes

  • "Negative Certification" (no record found): the PSA couldn't find your birth in its archives. Take the negative certification to the LCRO where you were registered. The record may need to be endorsed to the PSA, or you may need late registration. Records from before 1945 usually come back as negative results.
  • Typos or wrong details: clerical errors (misspelled names, a wrong day or month of birth, wrong sex) and a change of first name are corrected by petition at the LCRO where the birth was registered (RA 9048 and RA 10172); see our birth certificate correction guide. Changes to nationality, legitimacy, a surname or the year of birth need a court case. Once approved, order a new PSA copy.
  • Missed the delivery: contact PSAHelpline customer service with your reference number to arrange redelivery.
  • Is it genuine? Scan the QR code on the certificate. For an e-Certificate, open the PDF in Adobe Acrobat Reader to see the digital signature, or check it at e-cert.psahelpline.ph.

Paano kumuha ng PSA birth certificate: Mag-book ng libreng appointment sa PSA CRS Appointment System at pumunta sa napiling PSA outlet dala ang valid ID. ₱155 bawat kopya. O kaya ay mag-order online sa PSAHelpline.ph: ₱365 kasama ang delivery (kinabukasan sa Metro Manila, 3–8 araw sa probinsya) o ₱290 para sa PSA e-Certificate. Para lamang sa sarili, sa anak o sa magulang ang online order, at dapat 18 taong gulang pataas.

Official contacts

Frequently asked questions

How much is a PSA birth certificate in 2026?

₱155 per copy if you go to a PSA outlet with an appointment. Online through PSAHelpline.ph it's ₱365 delivered, ₱335 for store pickup or ₱290 for a PSA e-Certificate PDF.

Can I walk in at a PSA outlet without an appointment?

No. You need a confirmed appointment from the PSA CRS Appointment System. Booking is free.

How many days does PSA birth certificate delivery take?

The next working day after the PSA releases it in Metro Manila, and 3 to 8 working days in the provinces. Records that need manual retrieval from the archives take about 7 days longer.

Can I get my sibling's or cousin's PSA birth certificate online?

No. Online orders are only for yourself, your child or your parents. For other relatives, go to a PSA outlet with an authorization letter from the owner and valid IDs.

Can a minor request their own PSA birth certificate?

No. You must be 18 or older to order online or book an appointment. A parent or legal guardian requests it for a minor.

Do I need an authorization letter?

Only if the certificate isn't yours and you're not the owner's parent, spouse, direct descendant or legal guardian. For online orders, you assign someone to receive the delivery through the online Letter of Authorization instead.

Is the PSA e-Certificate valid?

It's a digitally signed PDF from the PSA's authorized partner that recipients can verify online. Under PSA Memorandum Circular 2026-12, civil registrars and Philippine Foreign Service Posts may accept a printed copy after verifying it. Other offices decide for themselves, so ask first if they accept it.

How soon can I get a PSA birth certificate for my newborn?

PSAHelpline recommends waiting 2 to 4 months for births in Metro Manila and at least 6 months for births in the provinces, so the record can reach the PSA and be digitized.

Does a PSA birth certificate expire?

No, but the DFA and embassies want a copy issued within the last 6 months, so order a new one for passports and visas.

Document

CENOMAR

Certificate of No Marriage: price, validity, requirements and how to order.

Read guide Document

Passport requirements

DFA requirements, accepted IDs, fees, processing time and special cases.

Read guide Document

DFA apostille

Fees, requirements, e-Apostille, appointment and verification.

Read guide Document

Valid IDs in the Philippines

The IDs most offices accept, and which to bring for your clearance.

Read guide

Sources

Last checked 4 October 2026. See how we research and the updates log.